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For shared offices

Meeting rooms people can book without asking around.

Show members the rooms and times they can use, while your team keeps access, fair-use limits, and reservations in one place.

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Colleagues working around a table in a shared office
Real meeting-room booking form showing eligible times around a scheduled meeting

Booking

Let a member choose the room and time.

Room details, duration options, and current availability sit in the same flow. The member books an eligible slot; the reservation appears in the shared calendar.

  • Show times for rooms the member can use
  • Apply booking limits before a time is offered
  • Keep repeat and one-off bookings together
Explore booking and availability
Spacebook shared calendar with Meeting Room bookings alongside other spaces

Room details

Give people the details they need before booking.

A meeting room can show its capacity, equipment, and opening hours in one place. Members can choose a suitable room before opening the availability view.

Explore space setup
Real Spacebook Meeting Room detail showing ten seats, screen sharing, whiteboard, and opening hours

Rules

Set room rules that work for every team.

This real rule limits Meeting Room bookings to 60 minutes. Choose who can use each room, when it opens, and which fair-use limits apply so members see the right availability.

Explore rules and access
Real Spacebook rule editor setting a 60-minute maximum for Meeting Room

Team access

Choose which people, teams, or roles can reserve each room.

Room hours

Reflect the times a meeting room can actually be used.

Fair-use limits

Set duration and per-user limits for shared rooms.

Blocked times

Keep cleaning or private use off the available schedule.

Insights

See demand across your offices.

Follow bookings and active users over a selected period before changing how meeting rooms are allocated. The product view uses Community Hub example data.

Explore usage insights
Spacebook Community Hub booking and active-user activity trend over a selected date range
Booking activity and active users in the Community Hub example

FAQ

Practical questions.

Plan availability and venue setup determine which booking and payment options are available. Compare plans

Can access differ by team or role?

Spacebook can target booking access and limits to people, teams, and roles.

Can people reserve the same room every week?

Recurring reservations are supported where the venue allows them, with conflicts checked against other bookings.

Can one organization manage several locations?

Spacebook organizes bookable spaces within workspaces or venues. The number available depends on the selected plan.

Guides

Practical guides for room setup, fair use, and managing demand.

Manage meeting rooms in a shared officeSet room details, access, and booking rules before they become manual work.Read the guide Design office space around booking needsUse room information and demand patterns to guide layout decisions.Read the guide

Make your meeting rooms easier to use.

Give members a clear booking path and your team a reliable view of the schedule.

Book a demoCompare plans