Make room details useful
List each room with its capacity, location, opening hours, and relevant setup details. A clear room record helps people choose a suitable space before they reserve a time.
Write down fair-use rules
Decide who can book each room, how far ahead they can reserve, and when a booking can be changed or cancelled. Apply exceptions deliberately, rather than asking staff to interpret the policy each time.
Review the pattern, not just the calendar
Look at booked hours, cancellations, and peak periods. These signals can show where a room is in demand or where a booking policy needs another look.
